|Posted Date :||02, Apr 2019||Reference :||MOT/PMO#87|
|Closing Date :||12, Apr 2019||Work Type :||Full Time|
|Number Of Vacancies :||1||Gender :||Any|
|Funcational area :||Finance, Management||Open Ended :||No|
|Nationality :||Afghan||Job Salary :|
|Contract Type :||Fixed-term||Contract Duration :||1 years|
|Years of Experience :||7 years||Extension Possibility :||No|
|Probation Period :||3 months|
The Ministry of Transport (MOT) is implementing various road projects in the Islamic Republic of Afghanistan. For implementation of the projects funded by the Asian Development Bank (ADB), a Program Management Office (PMO) of MOT willing to handle implementation related tasks that would include (a) procurement civil works and consultants’ services, (b) monitor the progress of day-to-day project implementation, (c) accord various approvals including approval for variations, extension of time, (including obtaining approvals of the donors,.), etc., (d) prepare progress reports (e) prepare withdrawal applications for disbursement, (f) maintain project accounts and complete loan financial records for auditing and (g) ensure compliance with various Loan and Grant covenants, etc. MOT wishes to recruit the following staff on contract basis for the PMO.
The Head of Finance leads the entire corporate finance department, overseeing all activities of junior managers and ensuring proper execution of functions. He also takes charge of the accounting and finance departments supervising personnel and ensuring accurate execution of their duties.
The Head of Finance is tasked with managing budget processes, inclusive of periodic forecasting for the business and ensuring complete, accurate, and timely financial reporting, inclusive of balance sheet controls and financial information interpretation and control. The Head of Corporate Finance is also responsible for treasury and working capital management.
The Head of Finance is also responsible for payroll management and payroll processing. The Head of Corporate Finance additionally plays a leading role in the optimization of finance systems and has accountability for all taxation of the business.
In this capacity, he is also charged with periodical investor reporting materials and management of strategic treasury activities, inclusive of cash flow forecasts, bank partnerships, and debt management. He also plays the role of a mentor to key corporate finance personnel, encouraging their professional growth, and readying them for the succession of his position in the future.
The Head of Finance is tasked with leading ad hoc financial analyses in order to assist management in the evaluation of the profitability of income streams as well as the potential for cost efficiencies. He further provides advice to other departments within the business on financially related issues.
He also conducts risks management and continuously reviews all finance policies and internal control procedures, effecting necessary changes where needed. The Head of Finance additionally develops and leads weekly/monthly/annual/ financial planning processes in order to establish a department-wide corporate budget that is subsequently approved by the Government and Donor.
The Head of Finance additionally establishes accurate forecasting processes that enable the formulation of informed strategies and direction by departmental leadership.
The role of the Head of Finance is also a collaborative one and, as such, he works closely with the business’s external auditors in ensuring accurate reporting and the maintenance of the business’s integrity in the industry by ensuring compliance with state legislation.
He also liaises with the MOF & ADB and relevant stakeholders in creating financial plans and strategies that support the overall business objectives. In this collaboration he also creates, monitors, and measures financial metrics. The Head of Finance additionally compiles and presents weekly/monthly/quarterly finance results for the business’s executive leaders, stakeholders, and investors.
He also partners externally with government institutions and agencies, tax advisors, lawyers, consultants, insurance companies, as well as other service providers.
Knowledge and opportunity:
The Head of Finance takes responsibility for keeping the finance department abreast of changes in financial legislation regulations and ensures that all financial transaction across the business are in legal compliance. He additionally conducts research and identifies opportunities for the business considering the business’s financial objectives, risk, and investment viability.
The Head of Finance performs similar duties and duties as delegated by the Program Director.
The Finance Manager shall have overall responsibility for financial management of the ADB financed projects. The duties and responsibilities will include, but not limited to-
Ensure maintenance of financial accounts and adequate records in respect of the ADB financed projects;
Prepare annual contracts award and disbursements projections (ADB financial year) in consultation with the respective Project Managers and Supervision Consultants;
Prepare annual budgets for the projects (Afghan year) ) in consultation with the respective Project Managers and Supervision Consultants;
With the assistance of the Project Accountant, seek clearance of the budget allotment from the Ministry of Finance;
Review the conditions of the contracts, especially financial covenants, entered into between MPW and the contractors/consultants to ensure compliance, review the IPCs/invoices submitted by the Consultants/Contractors and recommend for payment;
With the assistance of the Project Accountant, maintain financial records for disbursements under various contracts and loans / grants;
Maintain imprest account and seek replenishment as and when needed;
Maintain Bank Guarantees (BG) and seek extension of the BG as and when needed or take up the matter for encashment of BG;
Prepare monthly expenditure statements for various projects under various loans/grants;
Prepare project accounts and coordinate financial audit;
Ensuring compliance of relevant loan/grant covenants;
Coordinating with financial and information management team;
The ideal candidate should possess preferably a Master’s or equivalent degree with 5 years working experience or a Bachelor’s degree with 7 years’ experience, preferably in a similar position handling financial accounting, disbursements, contract management, handling impress account, preparation of budget, preparation of financial reports, preparation of project accounts and financial statements, coordinate audit of financial statements/project accounts, etc. The candidate should have a thorough understanding of ADB’s financial management requirements for implementation of ADB (or other donor) financed projects, contract management (preferably FIDIC Conditions of contract), with good written and oral communication skills in English and having computer skills – (knowledge of working on MS Excel and MS Word).
A degree in a related field (Finance and Management);
Planning & Organizing - Ability to plan own work and manage conflicting priorities;
Communications - Good communication (spoken and written) skills, including ability to prepare written documents/communications;
Technology Awareness – Good computer skills using MS Office, Internet.
Teamwork - Good interpersonal skills and ability to establish and maintain effective working relations with people.
Fluency in English language is required;
Fluency in written and spoken Dari/Pashto is required;
Ability to draft letters in Dari/Pashto and English;
Ability to coordinate with senior officials.
Ability to multi-task and work under pressure;
Bachelor or Master
Interested candidates are requested to forward their applications and detailed CV, clearly indicating the position applied for, in the subject of your email to PMO Office of Ministry of Transport, through email at firstname.lastname@example.org with a copy to email@example.com, clearly mentioning the position applied for in the subject line.